Drug and Alcohol Testing Program
The University has two DOT-regulated Drug and Alcohol Testing Programs for drivers. One is for drivers covered by the Federal Motor Carrier Safety Administration (FMCSA) regulations--this program involves the majority of University drivers, mechanics, and dispatchers. The other program is for drivers covered by the Federal Transit Authority (FTA) regulations--this program involves only paratransit drivers, mechanics, and dispatchers.
If your department is adding drivers who must have a CDL and who drive a vehicle
- with a gross vehicle weight rating or gross combination weight rating of 26,001 or more lbs, or
- with the capacity to carry 16 or more passengers (including the driver), or
- of any size that is used to transport hazardous materials which require the vehicle to be placarded
then you should contact Tricia Van Ee Molbert, the Designated Employer Representative, at email@example.com or (612) 626-5886 to enroll your drivers in the program.
Paperwork for New Hires
Applicants for DOT-covered positions at the University must submit the following paperwork to University Health and Safety-Occupational Health (UHS-OH) and complete a pre-employment drug test before beginning safety-sensitive functions. Such functions include (but are not limited to) waiting to be dispatched, inspecting or servicing any commercial motor vehicle, and loading or unloading a vehicle. Current employees of the University whose job duties change to include driving functions must also complete this paperwork and a pre-employment test.
- Doctor's Authorization to Operate a Commercial Motor Vehicle While Using a Controlled Substance: A doctor must complete this form if the applicant or employee has been prescribed a controlled substance. If the applicant/employee is not currently taking any prescription drugs, he or she must complete the form.
- Information for Applicants for DOT-covered Positions: Federal law requires applicants/employees to indicate whether they have previously refused to be tested or received a positive test result on any pre-employment test for any other DOT employer.
- Release of Information: Authorizes the release of an applicant's/employee's DOT testing records from a previous employer to the University.
Additionally, drivers must be provided a copy of the policy pertinent to their position:
- University Drug and Alcohol Testing Program Procedures for FMCSA-covered Employees: Applicants/employees must sign the second page of the policy to acknowledge that they have received the policy.
- University Drug and Alcohol Testing Program Procedures for FTA-covered Employees: For para-transit drivers. Applicants/employees must sign the second page of the policy to acknowledge that they have received the policy.
If you have any questions about the University's Drug and Alcohol Testing Program, please contact Tricia Van Ee Molbert, the Designated Employer Representative, at firstname.lastname@example.org or (612) 626-5008.
According to the DOT, a driver involved in an accident is responsible for deciding whether or not a post-accident drug and alcohol test is required. Download the document for a checklist and guide.
Reasonable Suspicion Testing
The University requires an employee to submit to "reasonable suspicion" drug and/or alcohol testing when a supervisor has reason to believe that an employee has engaged in prohibited conduct. Only a supervisor or University official trained in compliance with FMCSA rules and regulations can determine that an employee should be tested.
Reasonable suspicion means a belief that a driver has violated alcohol or controlled substances prohibitions, based on specific, contemporaneous, documentable observations concerning the appearance, behavior, speech, or body odors of that driver. In the case of controlled substances, the observations may include indicators of the chronic and withdrawal effects of controlled substances.